Where to Start When Planning Your Wedding: A Step-by-Step Guide for Newly Engaged Couples

Image via The Curries

You’re engaged — congratulations. And now comes the question almost every couple types into Google within days:

“Where do we even start with planning a wedding?”

Pinterest will tell you to pick a colour palette. Instagram will show you tablescapes. Friends will suggest venues. But if you’re planning a high-budget, design-led wedding, starting in the wrong place can cost you far more than money — it can compromise the entire experience.

So let’s be very clear about this from the outset:

The first step in planning a well-executed, design-led wedding is not the venue. It’s not the dress. It’s hiring the right wedding planner.

This guide explains the correct order, and why discerning couples do things differently.

Step 1: Hire a Wedding Planner (Before You Book Anything)

This is the step most couples skip — and later wish they hadn’t.

If you’re planning a wedding with a significant budget, complex logistics, or strong design vision, a planner is not an “extra”. They are the strategic lead of your wedding.

Why hiring a planner early matters

An experienced wedding planner will:

• Define a realistic budget based on actual market costs

• Prevent expensive mistakes made through rushed or emotional decisions

• Advise on venues before you fall in love with one that doesn’t suit your guest count, budget or brief

• Introduce trusted suppliers aligned with your aesthetic and expectations

• Translate ideas into a cohesive, executable design concept

Couples who book venues first often end up:

• Locked into restrictive supplier lists

• Paying premiums for fixes later

• Compromising their original vision

👉 High-end weddings are planned strategically, not reactively.

Check out what's included in our Full Planning Service

Step 2: Define Your Vision (With Professional Guidance)

Before numbers and spreadsheets, clarity matters.

With your planner, you’ll explore:

• The atmosphere you want guests to feel

• How formal or relaxed the day should be

• Whether design, experience or logistics are your highest priority

This isn’t about trends. It’s about intentional design — and that requires a trained eye.

A planner ensures your vision is:

• Achievable within budget

• Appropriate for your guest experience

• Cohesive across every touchpoint

Step 3: Set a Realistic Wedding Budget (Not a Guess)

Most couples underestimate costs — not because they’re naïve, but because the wedding industry lacks transparency.

A planner will:

• Break down true costs (including VAT, staffing, logistics and contingency)

• Allocate spend strategically based on your priorities

• Protect you from under-budgeting key elements and overspending on the wrong ones

This is where higher-budget couples gain confidence — because decisions are made with full information, not assumptions.

Step 4: Create a Strategic Guest List

Guest numbers affect:

• Venue options

• Catering style

• Flow and atmosphere

• Overall budget

A planner helps you shape a guest list that supports the experience you want — rather than dictating it.

This step is often emotional, but handled correctly, it prevents compromises later.

Step 5: Choose the Right Venue (With Expert Insight)

Only once your budget, guest list and vision are clear should you begin venue searching.

Why? Because your venue should support your wedding — not control it.

Your planner will:

• Recommend venues that align with your aesthetic and logistics

• Flag hidden restrictions and additional costs

• Advise on layout, flow and guest experience

• Negotiate terms and timelines

This is where professional guidance protects your investment.

Step 6: Assemble Your Creative Team

Once the venue is secured, your planner curates the right team:

• Photographer & videographer

• Florist

• Caterer

• Lighting and production

• Entertainment

At this level, it’s not about availability — it’s about alignment.

Your planner ensures every supplier:

• Understands the brief

• Works cohesively with the wider team

• Delivers to a consistent standard

Step 7: Design, Styling & Guest Experience

Now comes the visible beauty — but it’s rooted in structure.

Design-led weddings consider:

• Spatial planning

• Sightlines and flow

• Lighting at different times of day

• How guests move, gather and feel

This is where professional styling elevates a wedding from “nice” to unforgettable.

Check out our Wedding Design & Styling package.

Step 8: Timeline, Logistics & Execution

A seamless wedding doesn’t happen by chance.

Your planner creates:

• A detailed planning timeline

• Supplier schedules

• A structured wedding-day run sheet

• Contingency plans

So you — and your guests — experience the day exactly as intended.

A Note for Couples Planning a Higher-Budget Wedding

If you’re:

• Juggling demanding careers

• Hosting guests travelling from afar

• Investing significantly in design and experience

Then your time, energy and peace of mind matter.

This guide isn’t for couples looking to “DIY their way through planning”. It’s for couples who value expertise, discretion and considered design.

Ready to Start in the Right Place?

If you’d like support from the very beginning — shaping your vision, protecting your investment and creating a wedding that feels effortless yet intentional — I’d love to talk.

Book a Discovery Call – Let’s talk about your plans and see if we’re the right fit